Introduction
HRF Insights (Hrf Insights Inc., 15 Tresher Court, Ajax, Ontario L1T 2M8, Canada) respects your privacy and is committed to protecting the personal data you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.hrfinsights.buzz or engage our services.
This website and the services described are developed and operated by HRF Insights, the developer of this platform. Please read this policy carefully to understand our views and practices regarding your personal data.
Information We Collect
Information You Provide Directly
- Contact details including your name, email address, telephone number, and company name when you submit our contact form or communicate with us via email
- Project details and technical requirements you share during initial consultations or ongoing engagements
- Billing and payment information necessary for processing transactions and maintaining our business relationship
- Any other personal data you voluntarily provide in correspondence or through service delivery interactions
Information Collected Automatically
- Technical data including IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system, and device identifiers
- Usage data including how you use our website, pages viewed, page response times, download errors, and page interaction information
- Cookie data as described in our Cookie Policy section below
How We Use Your Information
- To respond to your enquiries and provide the information or services you request
- To carry out our obligations arising from any contracts entered into between us
- To provide, maintain, and improve our systems design and integration services
- To communicate with you about changes to our services, terms, or policies
- To ensure the security of our website and IT infrastructure
- To comply with legal and regulatory obligations
- To analyse and improve the performance of our website
Legal Basis for Processing (GDPR)
If you are located in the European Economic Area or the United Kingdom, our lawful bases include:
- Consent: Where you have given clear consent for us to process your personal data for a specific purpose
- Contractual necessity: Where processing is necessary for the performance of a contract with you
- Legitimate interests: Where processing is necessary for our legitimate business interests, provided these do not override your fundamental rights
- Legal obligation: Where we are required to process your data to comply with applicable laws
Data Sharing and Disclosure
We do not sell, trade, or rent your personal data to third parties. We may share your information in the following limited circumstances:
- With trusted service providers who assist us in operating our website and business, provided they agree to keep your information confidential and process it only in accordance with our instructions
- If we are under a duty to disclose or share your personal data to comply with any legal or regulatory obligation
- In connection with any merger, acquisition, or sale of assets, where we may transfer your personal data to the acquiring entity
- With your explicit consent or at your direction
Cookies and Tracking Technologies
Our website uses cookies and similar tracking technologies to distinguish you from other users, improve your browsing experience, and analyse website traffic. Cookies are small text files stored on your device by your web browser.
We use the following types of cookies:
- Essential cookies: Required for the website to function properly. These enable core functionality such as security and network management
- Analytics cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously
- Functional cookies: Used to recognise you when you return to our website and remember your preferences
You can control cookie preferences through your browser settings. Blocking certain cookies may affect the functionality of our website.
Data Security
We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. These measures include encryption of data in transit using TLS/SSL protocols, secure server infrastructure with restricted access controls, regular security assessments, and staff training on data protection obligations.
While we take reasonable precautions, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security of your data.
Your Rights
Under PIPEDA (Canada)
- Right of access: You have the right to request access to the personal data we hold about you
- Right to correction: You have the right to request correction of inaccurate or incomplete data
- Right to withdraw consent: Subject to legal or contractual restrictions, you may withdraw your consent to our collection, use, or disclosure of your personal data
- Right to file a complaint: You have the right to file a complaint with the Office of the Privacy Commissioner of Canada
Under the GDPR (EEA and UK residents)
- Right of access, rectification, erasure, and restriction of processing
- Right to data portability
- Right to object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent at any time
Under the CCPA (California residents)
- Right to know the categories and specific pieces of personal data we have collected
- Right to request deletion of personal data, subject to certain exceptions
- Right to opt out of the sale of personal data. We do not sell personal data
- Right to non-discrimination for exercising your CCPA rights
To exercise any of these rights, please contact us using the information provided below. We will respond within the timeframes required by applicable law.
Childrens Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal data without parental consent, please contact us immediately.
International Data Transfers
As a Canadian company serving clients across North America, your personal data may be transferred to, stored in, and processed in jurisdictions outside your province or country of residence. When we transfer your personal data internationally, we ensure appropriate safeguards are in place, including standard contractual clauses where applicable.
Third-Party Links
Our website may contain links to third-party websites, plug-ins, and applications. We do not control these third-party websites and are not responsible for their privacy practices. We encourage you to read the privacy policy of every website you visit.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which we collected it, including for satisfying any legal, accounting, or reporting requirements. In general, we retain contact form submissions and related correspondence for up to 24 months after the last communication, unless a longer retention period is required by law.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, or industry standards. We will notify you of any material changes by posting the updated policy on this page with a revised last updated date.
Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or our data handling practices, please contact us:
- Email: lingjie@hrfinsights.buzz
- Phone: +1 (334) 849-2956
- Registered address: Hrf Insights Inc., 15 Tresher Court, Ajax, Ontario L1T 2M8, Canada
- Website: https://www.hrfinsights.buzz
We aim to respond to all legitimate enquiries within 30 days. If you are dissatisfied with our response, you have the right to lodge a complaint with your local data protection authority or the Office of the Privacy Commissioner of Canada.